Check Preparation for Division Office Obligation |
Disbursement Voucher |
- Upon receipt of duly accomplished/approved Disbursement Vouncher (DV) from Accounting Unit
- Prepares check to be signed by the 2 authorized bank signatories.
- Countersigns check. Forward checks and DV to the Office of the Superintendent for signature.
|
5 -10 minutes |
Cash Unit Head |
Payments of Refund or Over payments |
|
- Receives the cash/ check from payor representing the collection based on the Order of Payment prepared by the Accounting Unit.
- Issues Official Receipt to acknowledge receipt of cash/check
|
1 minute |
Cash Unit Head/ Staff |
Disbursement by Cash-Payment for Payroll and other Expenses |
|
- Receives the approved check from the Cashier.
- Encashes check in a Government Servicing Bank.
- Pays officials and employees other payables.
- Employees/payees shall sign on the received portion of the payroll/DV to acknowledge receipt of payment.
- If there are unclaimed salaries, refunds the same within a reasonable time, Official Receipt representing the refund shall be issued by the Cashier.
|
30 minute |
Cash Unit Head/ Staff |
Releasing of Photocopied Payroll for ATM and Cash Salaries |
|
- Receives accomplished request form.
- Releases the requested document.
|
5 minute |
Cash Unit Staff |